Emergency Operations Center/EOC in a Box

Blue Earth County Emergency Management has developed, refined, and currently maintains a process for implementing local damage assessments rapidly after disasters as well as responding to immediate needs of those impacted by the disaster. To support the process, various forms were designed.

Below is an example of how some of those forms might be used at various stages of an event:

Color Code Guide

Pre-Event:

• Township Contact Data Sheet
• City Contact Data Sheet

Initial Activation:

• Personnel Log (green)
• Daily Log (white)
• Evacuation Tracking Sheet (lavender/purple)
• Residential Emergency Evacuation Checklist
• Utility Outage Form (green)

Determine Scope of Event:

• Situation Assessment Form
• Right of Entry Agreement
• Property Owners Inspection Checklist
• Initial Damage Assessment - Flooding (blue)
• Initial Damage Assessment - Storms (yellow)
• Damage Definition Photos
• Flood Damage Assessment Guide
• Wind Damage Assessment Guide

Manage the Situation:

• Disaster Victim Contact Information and Request for Volunteers (white)
• Volunteer Intake Form (white)
• Participant Liability Release Form
• Volunteer Coordination Checklist
• Volunteer Log (salmon/orange)
• Bus Sign-In Sheet for Volunteers

Additional Forms for Use:

FEMA Marking System Information and Placarding Samples:

• FEMA Marking System
• Placarding - Inspection Criteria
• Approved to Connect Placard
• Habitable - Repairs Necessary Placard
• Limited Entry - Owner May Enter at Own Risk to Remove Property - Uninhabitable Placard
• Sorry We Missed You Placard
• Unaffected - No Damage Observed - Habitable Placard
• Dangerous - Keep Out - Uninhabitable Placard

Categories and Initial Damage Assessment Calculation Worksheets:

• FEMA Categories and Examples of Common Eligible Work
• Category A - Debris Removal
• Category B - Emergency Protective Measures
• Category C - Roads and Bridges
• Category D - Water Control Facilities
• Category E - Public Buildings and Equipment
• Category F - Public Utilities
• Category G - Other
• Preliminary Damage Assessment Calculation Worksheet (Table A - Local Government Summary)

Miscellaneous Forms:

• Damage Cost Tracking Sheet
• Preliminary Damage Assessment Field Guide
• Disaster Victim Initial Site Report
• Volunteer Agency Disaster Registration
• Equipment Used - Tracking Sheet

If you have questions or need additional information, please contact Brenda Olmscheid at (507) 304-4806.